A wedding is the most important part of any couple’s life. They want it to be perfect and a memorable one. For this nowadays the fashion of hiring a wedding planner has become very trendy. They help in the smooth running of the whole ceremony and the responsibilities are also taken care of well.
Initial meet -up
Starting with the crucial part, it is very important for a wedding planner to talk to his clients and understand their requirements and choices. Once they get a note of all the ceremonies and requirement then only its advisable to move forward. In this meeting, the wedding planner also needs to give a detailed idea about the packages the company offers and what all will be included in the client’s budget.
Once the budget is decided, make sure you do a quick research about the venues and book one soon to avoid any last-minute rush.
Vendors:
After you finalize on your get confirmation from the vendors as well. These people get booked faster and might not be available during the wedding season, so make the bookings in advance only.
Pre-wedding arrangements:
To start with any arrangement or planning for any ceremony it is important that a timeline or the flow of events is decided first. After you make the list of requirements, then get in contact with the vendors. In all the deals you make you should be sure that everything happens in the budget only. A copy of the event flow or the timeline should be handed over to everyone specially the photographers, Dj, and the band so that there is no mix-up. The whole control should be tight to ensure that everyone is on the same page.
The D-day:
For the final wedding day, the wedding planner should arrive at the venue early so as to supervise and have a final check on all the requirements. All the vendors should set up early specially the food and beverages to avoid any kind of delay. All the participants of the wedding be it the groom, bride, Dj, band, food vendor anybody, everyone should be well informed of each event. The wedding planner should make sure that he delivers for what he is hired for. The vision of the client should be well implemented as they have thought about this a lot.
Wrap – up:
Once the ceremony is over it doesn’t mean that the job is complete. It is very important that the steps after the wedding are also taken up with full attention. Even after everyone clears out, planners should make sure all of the client’s personal property and wedding gifts are properly packed and secured in a vehicle, hotel room or storage room. In short, the following items are on the worklist for a wedding planner:
- Meeting and negotiating with vendors
- Handling any unexpected hiccups
- Setting up the timelines
- Making sure that the deposits are given back
- Making sure that any rentals or borrowed items are returned
- Setting up a realistic wedding budget
- Finding the top florists, photographers, caterers, bands, DJs and other vendors in your price range
In this job of wedding planning, there is no fixed number of working hours. The schedule depends on the wedding season. During a busy schedule, there are chances that you need to work during weekends too.
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